Important Instructions for the Bidders**
  1. SALE ON "AS IS WHERE IS BASIS"

      2.
    1. Subject to condition 1 (ii) below the sale of leaves is on "as is where is basis". The intending Bidders are advised to inspect personally, the lots of the godowned tendu leaves for which they intend to submit Bid, and satisfy themselves about the quality of leaves as also about availability of number of actual bags in each lot. No dispute regarding quality of leaves or about their fitness for manufacture of Bidies will be entertained after submission of bid at any stage nor will the Federation be responsible for any deterioration in quality after the acceptance of offer of Bidder and the leaves shall lie in storage at the risk of the purchaser.

    2. The contract will be for the purchase/sale of quantity of the tendu leaves notified in the Schedule in standard bags. If however there is an excess number of standard bags in any lot than that notified in this auction notice, the purchaser will have to purchase the same also at the rate sanctioned for the lot after payment of the additional amount. The additional amount shall be paid by the purchaser before the issue of last transport permit. The Federation also reserves the right to correct any arithmetical or clerical error in the quantity notified and the purchaser will have to abide by the corrected figure.

    3. The Federation/District Union reserves the right to give turn-over to the stocks or to transfer them to any other godown after giving due notice to the purchaser to remain present during the said operation if he so desires.

  2. PERSONS AUTHORISED TO SUBMIT BIDS ETC

      3.
    1. Person or persons signing the bid sheet shall state in what capacity he or she or they are signing the bid sheet e.g. as sole proprietor of the firm concerned or as Managing Director or Director or Secretary of Limited Company. In the case of partnership firm the names of all the partners should be recorded and the bid sheet should be signed by all the partners or their duly constituted attorney having authority to bind all partners in all matters pertaining to the contract as recorded in the power of attorney or in the partnership deed. True copy of the Registered "Partnership Deed" should be furnished to the EMD Officer at the time of depositing the EMD. It shall be obligatory on the part of every partner of the firm, which enters into agreement to fulfill the terms and conditions of the agreement during the currency of the contract thereof, notwithstanding the dissolution of the partnership in the mean time, In the case of a limited company, the bid sheet shall be signed by a person empowered to do so by the company, copy of Memorandum and Articles of Association of the company and the letter authorizing the person signing the bid documents shall be submitted to the EMD Officer at the time of depositing the EMD failing which the bid shall be liable to be rejected. In the case of Hindu undivided family, 'Karta' who can bind the family, should sign the bid sheet and indicate his status below his signature.

    2. The person signing the bid sheet on behalf of another or on behalf of a Firm shall submit power of attorney or deed duly executed in his favour or the partnership deed giving him such power showing that, he has the authority to bind such other person or the firm, as the case may be in all matters pertaining to the contract to the EMD Officer at the time of depositing the EMD. The power of attorney should be signed by all the partners in the case of partnership concerns, by the proprietor in case of a proprietary concern and by the person who by his signature can bind company in the case of limited company. In the case of Hindu undivided family the power of attorney should be signed by the 'Karta' who by his signature can bind the family.

    3. Bids submitted by such persons who are minors, or insolvent or who have been blacklisted, shall be treated as invalid.

    4. The bid submitted by a person who is in arrears, shall be treated as invalid.

    5. The bidder must be registered under the Adhiniyam and Niyamavali as manufacturer/exporter on the date of auction and if successful he must obtain registration certificate till the date of expiry of contract period. It is obligatory to submit the photo copy of the registration certificate issued by the Divisional Forest Officer, to the EMD Officer at the time of depositing the EMD. .

    6. The bid of any person, who indulges in misconduct or disturbs peace during the auction, shall be declared as invalid and the Earnest Money Deposit submitted by him shall be forfeited and any loss suffered by the Federation on account of declaration of such bid as invalid shall be recoverable from him and in addition, such person/registered firm/legal company shall be liable to be blacklisted by the Conservator of forests for a period which may extend to three years.

  3. EARNEST MONEY DEPOSIT

      4.
    1. Every bidder shall have to deposite Earnest Money,which shall in no case be less than 8% of the amount calculated on the basis of his maximum bid for the notified quantity of the lot, with the EMD officer before begging of the auction. If the amount of EMD is submitted in the form of Draft then it shall have to be deposited in the form of only Bank Draft/Demand Draft of any scheduled Bank payable at Bhopal drawn in favour of Managing Director of M.P. State Minor Forest Produce Co-operative Federation Ltd.

    2. In case of a successful bidder Earnest Money Deposit shall in the first instance be adjusted towards payment of security deposit as required by conditions of tender notice.

    3. The surplus amount of earnest money available with the Federation after adjustment of security deposit as above will at the request of the bidder be adjustable towards payment of the installment(s) of the lot(s) in respect of which the bidder is appointed as the purchaser or refunded to him.

    4. The Earnest Money Deposit of unsuccessful bidders shall be returned to them the day after completion of auction.

    5. No interest shall be paid in any case on the amount of Earnest Money Deposit.

  4. PROCEDURE OF AUCTION

    1. Auctioning Officer/Auction Committee shall receive bids for each lot. Auction Officer/Committee shall have the power to reject any bid or stop any person from participating in the auction without assigning any reason.

    2. Auctioning Officer/Auction Committee shall have the power to fix the minimum bid and the minimum increase for the next bid for any lot.

    3. The Bidder shall have to record his correct and complete postal address with the EMD Officer. Communication sent to him by Registered Post on this address will be presumed to have been received by him. Responsibility for receiving all communications addressed to him will be that of the bidder. If the address mentioned by the Bidder is found to be incorrect he will be liable to be blacklisted.


  5. WITHDRAWAL OF OFFERS ETC.

      6.
    1. A bidder, shall not withdraw his bid for any lot/lots after recording of the bid and shall be bound by his offer and by the terms and conditions of the auction notice including those contained herein till issue of communication of the acceptance or rejection of his offer by the Federation. In case of breach of this condition, the EMD of the lot/lot(s) deposited in accordance with the condition 3 above shall be forfeited from the total amount of Earnest Money deposited by him and he may also be blacklisted for a period which may extend to three years.

  6. ACCEPTANCE OF BIDS

      7.
    1. The Government/Federation reserves the right to accept or reject offer(s) for all or any of the lots without assigning any reason

    2. The Government/Federation also reserves the right to fix different cut off levels/upset prices for different lots or class of lots or lots of different areas in deciding allotment of lots to different bidders.


** For detailed valid conditions the auction notice may please be referred to.